SCOPE:

This Policy documents the rules for booking courts and general rules for members and guests.

 

GENERAL:

     .· Courts times in LoveOurClub (LOC) are labelled as prime or non- prime.

Weekday: Prime: 09:00am 10:30am 04:00pm 05:30pm

Weekend: Prime: 09:00am 10:30am

· The Office reserves the right to change a court booking and notify the member.

· All players must check in at the front desk prior to proceeding to the court. Court fees must be paid (if applicable prior to play).

· Players must vacate their court at the end of their booking time if players are waiting.

· No more than four players on a court at a time except during lessons or special Board approved events.

· Names of players must be entered on-line when making a reservation.

· Booking types include (but not limited) singles, doubles and 3 player drill. Names of players must be entered into LOC.

· A person cannot be a be a player on two consecutive courts. (there are extenuating circumstances).

· A player can not be booked on two courts at the same timeslot.  

· Leagues may book up to 3 courts at their designated time slots during the indoor season and up to 4 courts at their designated time slots during the outdoor season.

· Consecutive booking of courts by the same person is not permitted. However, if a court is not booked after a match the group may continue to play. If a guest plays for another match another court fee must be paid.

· Any exceptions to the booking of courts must be approved by the KTC Board.

 

COURT BOOKINGS:

 Guests:

                  · Guests may book up to three days in advance by phone or in person.

· A guest may book a court for 1.5 hours, seven days a week, or 1 hour from 3pm to 4pm Monday through Thursday.

· Guests who cancel a court less than 24hours before the booking will be charged for the court.

· If there is available court time while guests are playing, the guests may extend their booking by returning to the office and paying for the extended time on court

· Guests may participate in programs, leagues, lessons and drills at a guest rate.

 

Members:

· Members may book up to seven days in advance

· A member may book courts on-line, by telephone or in person.

· Members may book multiple courts during the seven-day period.Juniors may book up to five days in advance. A court booked for a Junior must have the Junior’s name appear on the court booking in LoveOurClub.

 

Group Bookings:  

· The KTA Board has the right to change the status of group bookings pending membership requirements. The group bookings are currently approved by the KTA Board are listed in Appendix A.

· These group bookings may not be advanced booked i.e. more than 7 days in advance (league courts are advanced booked).

· Group bookings cannot occur during afternoon/evening prime times. The number of courts that can be booked for group play at one time during the indoor season is limited to 3. That is, one court must be available at all times for general member booking. It can be booked 24 hours in advance.

COACH COURTS:

The following court bookings will be available to the Coach:

Indoor Season

· One court from opening to closing, 7 days a week

· A second court from 3:00pm to 5:30, Monday and Tuesdays

· A second court Wednesday evenings from 5:30 to closing

· Friday –  Sufficient courts to a maximum of 7 for junior match play 3:00pm – 5:30/6:00pm

 

Outdoor Season

· One court from opening to closing, 7 days a week

· Three (3) courts from 3:00pm to 5:30pm, Monday and Tuesday

· A second court Tuesday from 5:30pm until closing

· Three (3) courts during July and August for camps, 9:00am till 1:00pm, Monday through Friday

· Friday - Sufficient courts to a maximum of 7 for junior match play 3:00pm – 5:30/6:00pm

 

NON-MEMBER GROUP BOOKINGS:

Outside groups (other clubs, groups, schools) may book courts by applying at least one month in advance.  All bookings by outside groups must be approved by the KTC Board.

Note: group bookings cannot exceed more than 90 people in the bubble at any given time. A safety component should be reviewed with the non-member group organizer once the booking is confirmed.

advance.  All bookings by outside groups must be approved by the KTC Board.

 

 

Appendix  “A” Approved Group Booking


 

The following Group Bookings are ones that are currently approved by the KTA Board:

 

· Men’s Monday, Tuesday, Thursday and Saturday and Sunday morning (before noon)

· Mixed Wednesday morning

· Women’s Tuesday, Thursday, Saturday and Sunday morning